Of course, any high-quality booking management system should provide tools to enable direct bookings, connect with OTAs, centralise bookings, automate availability management, and effortlessly manage your calendar. <\/em><\/p>\n We\u2019ve compiled a list of tools that meet the above criteria and offer top-rated solutions for escape room businesses.<\/strong> First, we\u2019ll feature our solution, B\u00f3kun, outlining its features and how escape room operators use it to organise and grow their businesses.<\/p>\n Best Escape Room Booking Software<\/strong><\/p>\n We link to related resources where you can learn more about each software solution. We also offer a 14-day free trial of B\u00f3kun<\/strong><\/a> for readers to explore our platform further.<\/p>\n B\u00f3kun is a Tripadvisor brand and has been designed as an all-in-one solution for tour and experience providers<\/strong><\/a>, such as escape room businesses. Our platform combines booking, product, resource, and customer relationship management, and it incorporates various tools to manage back-office operations and keep the business running smoothly.<\/p>\n In addition, we have partnerships with leading OTAs, like Viator<\/a>, GetYourGuide<\/a>, and Google Things to do<\/a>, as well as a vast reseller Marketplace, providing opportunities to promote your escape room experiences in front of new customers<\/strong>, fill your calendar, and drive organisational growth.<\/p>\n We work with experiential businesses, big and small, from dozens of countries; part of B\u00f3kun\u2019s popularity is due to its accessibility and flexibility.<\/p>\n Our platform\u2019s vast feature set supports business owners at all growth stages \u2014 small businesses just establishing themselves online<\/a> and digitally-savvy scaling teams looking to explore more online distribution channels. You can configure B\u00f3kun to your processes and requirements and optimise settings as you go (we even offer scalable packages and one-on-one support for enterprises with more specialised needs).<\/p>\n Plus, B\u00f3kun is one of the most cost-effective operating systems for experience providers.<\/strong> You choose a subscription plan based on your needs (all of our core features are available in our entry-level START plan, our most popular and affordable package), and our booking fees are the lowest among competitors, between 1% and 1.5% for online bookings.<\/p>\n In the following sections, we\u2019ll briefly review our core features so you can preview what\u2019s inside B\u00f3kun. Remember, we also offer a <\/em>14-day free trial<\/em><\/strong><\/a> for all new customers, so you can test our platform and features before starting a subscription. <\/em><\/p>\n First, B\u00f3kun includes all the tools you need to enable direct bookings and improve website conversions.<\/p>\n Teams with existing sites can embed our booking engine widget<\/strong> with a few clicks. Our booking engine is carefully designed to simplify the booking process and encourage customers through to checkout to prevent abandoned carts.<\/p>\n We also integrate with countless online payment processors<\/strong> (Apple Pay, Google Pay, Stripe, PayPal, x, WorldPay, Braintree, and Klarna, for example) so customers can choose their preferred provider and complete checkout online.<\/p>\n (We also provide abandoned cart retargeting! More on that later.) <\/em><\/p>\n Teams without a website can use B\u00f3kun\u2019s user-friendly website builder<\/strong> to bring their business online. We provide a gallery of plug-and-play templates<\/strong> to guide and streamline the process. We also cover the charges to secure your domain and make your site live. Most tour operators can fully design and publish their site in just a couple of hours.<\/p>\n B\u00f3kun provides a centralised booking calendar<\/strong> where you can see and manage new reservations across all connected sales channels (your site and the channels we\u2019ll discuss below).<\/p>\n This calendar is the central source for managing availability: your B\u00f3kun calendar auto-updates availability across sales channels<\/strong> as you receive new bookings.<\/p>\n You can read more about these features in our guides below:<\/p>\n As mentioned above, our partnerships set B\u00f3kun apart from other booking management software. We can leverage Tripadvisor\u2019s massive audience, and our OTA partnerships award you extra benefits and conveniences when selling experiences on those sites.<\/p>\n B\u00f3kun connects with all major OTAs<\/strong> \u2014 Viator, GetYourGuide, Google, Headout, Trip.com<\/a>, Klook, Civitatis, TourRadar, BeMyGuest \u2014 and more niche-specific OTAs.<\/p>\n You can explore distribution channels<\/a> to find sites that cater to escape rooms and other activity-based businesses, like trampoline parks<\/a>, and sell your experiences to a more targeted audience.<\/p>\n Some of the benefits of our OTA partnerships<\/strong> include:<\/p>\n B\u00f3kun also includes a native Marketplace, home to 27K businesses in the travel and tourism industry <\/strong>\u2014 other experience providers like yourself, as well as travel agents<\/a>, tour guides, hotels, resorts, lodging and B&B providers, car rental companies, and more \u2014 so you can connect with complementary businesses and establish partnerships.<\/p>\n You can use our network to find resellers who will promote your experiences, resell others\u2019 services for a commission, or create packages with partners. B\u00f3kun provides all of the communications and contract management tools to help you make connections and grow strategically.<\/p>\n You can read more about these tools in the guide below:<\/p>\n B\u00f3kun Experiences tab<\/strong> includes everything you need to:<\/p>\n Here\u2019s how it works.<\/p>\n The product builder<\/strong> guides you through the steps to create listings, showing you the exact fields to complete. It also includes options to offer add-ons or combo experiences<\/a> to offer more enticing experiences and day-long activities.<\/p>\n Then, you\u2019ll create availability rules.<\/strong><\/p>\n You can specify the days and times experiences are available and how many people can book so customers can fill those time slots. You can also give customers the option to buy a general pass (for example, if you\u2019re holding a family fun day event where customers can drop in at any time).<\/p>\n Availability rules populate your calendar, but you can always make changes on the fly.<\/p>\n Next is pricing. B\u00f3kun provides various ways for you to set pricing<\/strong>; you can:<\/p>\n The last thing to discuss here is B\u00f3kun\u2019s resource management<\/strong>. In this module, you\u2019ll add all inventory, including:<\/p>\n Then, you\u2019ll:<\/p>\n This resource management module provides a central repository for tracking supplies and staff and reinforces B\u00f3kun\u2019s availability management, preventing bookings when you lack the resources to cover them.<\/p>\n Read more: <\/strong>Best tour operator software with inventory management <\/a><\/p>\n B\u00f3kun consolidates your tech stack with an in-built CRM system<\/strong> that captures and organises customer contact information. It automatically stores names and email addresses when customers contact you and keeps a log of their booking history. This allows you to review customer details and see the experiences they prefer.<\/p>\n We back our CRM with an automated communications tool <\/strong>and email templates<\/strong> so you can schedule important messages and free up office managers\u2019 time.<\/p>\n Our system automatically sends standard emails like booking confirmations, mobile tickets, reminders, follow-ups, and abandoned carts, but you can also schedule other types of promotional emails or add your templates.<\/p>\n On the topic of mobile tickets,<\/em> you can design these with QR or bar codes and send them to customers at the time of booking. B\u00f3kun\u2019s mobile apps (for iOS and Android)<\/strong> include handy ticket scanning<\/strong> so staff can quickly check attendees in when they arrive \u2014 and track no-shows.<\/p>\n B\u00f3kun also includes convenient customer portals<\/strong> where customers can view, reschedule, or cancel reservations freely. B\u00f3kun sends another confirmation email after they modify bookings, and your calendar auto-updates to reflect changes. (We also send notifications about schedule changes to keep you in the loop.)<\/p>\n Read more:<\/strong> Best CRM systems for tour operators <\/a><\/p>\n B\u00f3kun provides a reporting dashboard<\/strong> with an array of reports to measure bookings, revenue, and overall success. You can analyse performance in a variety of ways; for example, you can measure bookings by:<\/p>\n You can also review revenue over various categories and access reports to learn more about who\u2019s booking with you.<\/p>\n Then, you can use these insights to plan for slow seasons, invest in sales channels that historically perform well for you, fine-tune your product line, improve marketing strategies, and grow your business in other ways.<\/p>\n In addition to the tools we\u2019ve discussed throughout, B\u00f3kun includes an<\/em> app store<\/em><\/strong><\/a> with extra features to support our core functionality. <\/em><\/p>\n All new customers can try B\u00f3kun for free by starting our 14-day trial<\/strong><\/a>. You can test our platform\u2019s features, build product listings, connect with Viator, and add offline bookings.<\/p>\n After your trial, you can upgrade to the START plan<\/strong> to access B\u00f3kun\u2019s core features and join our Marketplace. The START plan costs $49\/month and includes 1.5% booking fees<\/strong> for online reservations. (We waive B\u00f3kun booking fees on Viator reservations!)<\/p>\n The START plan is our most popular package and can support small, mid-size, and large businesses \u2014 and it\u2019s more budget-friendly than most competitor packages below<\/em>.<\/p>\n We also offer two enterprise-level packages, PLUS <\/strong>and PREMIUM<\/strong>, for fast-growing teams who need access to more advanced tools like sub-vendor management and Zapier API.<\/p>\n You can <\/em>compare packages here<\/em><\/a>, or <\/em>start your 14-day free trial here<\/em><\/a>.<\/em><\/p>\n Outside of our primary subscription plans, we offer B\u00f3kun\u2019s Channel Manager<\/strong><\/a> for businesses that have an existing restech system but need a solution to connect with OTAs and centralise bookings.<\/p>\n B\u00f3kun\u2019s channel manager works as an intermediary between your restech system and online sales channels, so you can earn bookings on various sites and route them back to your primary calendar. B\u00f3kun feeds availability from that calendar back to connected sales channels to prevent overbookings. Our channel manager also grants access to our complete Marketplace to help you expand your reach further.<\/p>\n If you\u2019re interested in learning more about our channel manager, please contact us to schedule a free demo<\/a>.<\/p>\n Or, you can read more in our guide: Best channel managers for tour operators<\/a><\/p>\n Bookeo<\/a> is a popular online booking software for small businesses because it has a comprehensive toolset while being affordable and user-friendly.<\/p>\n In addition to escape rooms and other experience providers, Bookeo supports appointment-based businesses, such as hair salons, and course providers, such as fitness studios and culinary schools. Businesses like Bookeo\u2019s straightforward pricing structure: You pay one flat fee, and Bookeo does not charge booking fees.<\/p>\n However, Bookeo is not the best option for larger teams because subscriptions limit users and bookings, so you can only grow so far. The platform also lacks tools to drive growth. For example, it includes a channel manager but does not offer OTA partnerships, a Marketplace, or tools to connect with other businesses and create partnerships.<\/p>\n Bookeo offers three packages for escape room businesses. You pay a flat monthly subscription fee, and Bookeo does not charge booking fees.<\/p>\n Resova<\/a> is a robust booking management system for the activity and entertainment industry. It works with escape rooms, tour operators, and museums. Resova offers packages and custom plans to support teams of all sizes, but it is most popular with smaller teams seeking fast growth.<\/p>\n Resova\u2019s comprehensive feature set streamlines and supports all areas of operations, helping you work more efficiently, provide a better customer experience, and maximise sales and revenue. The platform includes booking, product, resource, and customer relationship management, various tools to facilitate growth, and a helpful reporting dashboard.<\/p>\n Resova differentiates itself with a proprietary online payment solution, SpeedPay, which saves you from dealing with other providers. It works with Stripe, Apple Pay, and Google Pay, and Resova offers low processing fees.<\/p>\n However, this pro can be considered a con for teams that want to offer customers multiple payment options. It\u2019s not uncommon for businesses (especially global organisations) to provide various payment options or have preferred payment processors, so this requirement can deter business owners from choosing Resova.<\/p>\n It\u2019s also worth noting that Resova is not the most cost-effective option. You have to opt for the most expensive plan ($119\/month) to access all features, but Resova still caps this plan at ten users and 600 reservations. So, once small businesses start to grow and hit the mid-size mark, they have to switch to a custom plan, which is even more expensive<\/em>.<\/p>\n Resova offers three plans \u2014 Lite, Pro, and Premium \u2014 and suggests the Premium plan as the most popular. They also provide custom enterprise packages to support unlimited users and bookings.<\/p>\n Xola<\/a> is a well-liked booking management solution for teams interested in driving direct bookings \u2014 as they have a website-building service (if you don\u2019t already have a site) and a homegrown booking engine optimised to improve conversions.<\/p>\n Xola works with businesses at all growth stages. Teams often like Xola because the platform has a more modern look and feel, intuitive features, and an elegant UI. The platform also boasts a comprehensive feature set with everything from a central booking calendar to a partner network, inventory management, a digital waiver solution, and native reporting.<\/p>\n The potential limitation is that Xola requires you to use Stripe\u2019s payment processor and charges customers a transaction fee with every booking.<\/p>\n Stripe is not available in all countries, and as we mentioned with Resova above, this limitation can deter teams that want to use other providers or offer customers multiple options.<\/p>\n Xola charges travellers a 1.9% + 30\u00a2 partner fee<\/strong> to complete bookings and checkout online. It does not charge subscription fees and is \u201cfree\u201d to tour operators; however, extra fees at checkout can cause customers to drop off at checkout and negatively impact booking conversions.<\/p>\n You\u2019ll need to consider the pricing of your escape room experiences to determine if Xola is a good option for you.<\/p>\n Read more:<\/strong> Best Xola alternatives: 2025 comparison guide<\/a><\/p>\n Checkfront<\/a> is a top-rated (4.5 stars<\/a>!) online booking system typically recommended for growing businesses. Its platform includes 100+ tools for managing operations, as well as a marketing suite and partner network to facilitate growth.<\/p>\n Checkfront primarily serves the travel and tourism industry, working with tour providers and activity-based businesses worldwide. They recently merged with Rezdy<\/a> to offer additional benefits to their customers.<\/p>\n Checkfront is well-regarded for its ease of use, helpful customer support team, and straightforward pricing \u2014 escape room owners can easily take advantage of Checkfront\u2019s booking solution to organise and grow their business.<\/p>\n However, users say the platform lacks customisation options, and the reporting tool is somewhat limited. Checkfront\u2019s robust toolset can be a pro or a con; while you have a lot to work with, many teams find themselves working around tools they don\u2019t need or use.<\/p>\n Some of Checkfront\u2019s notable features include:<\/p>\n Checkfront charges a 3% fee per reservation<\/strong>. It does not offer packages or charge subscription fees. All Checkfront customers have access to the entire platform and features.<\/p>\n Read more:<\/strong> Best Checkfront alternatives: 2025 comparison guide<\/a><\/p>\n The last option on our list, TripWorks<\/a>, is primarily reserved for more digitally-savvy business owners and enterprises due to its advanced feature set and expensive pricing.<\/p>\n The platform provides essentials like:<\/p>\n However, it\u2019s more appealing for larger teams because it also includes:<\/p>\n Users say<\/a> TripWorks is easy to use and has a clean, simple interface; though, they warn of a slight learning curve when setting up and getting acclimated to the software.<\/p>\n The most significant con is TripWorks’ high booking fees (6% per reservation) and transaction fees, which users note can deter customers from completing checkout and negatively impact booking conversions.<\/p>\n TripWorks charges a 6% fee per reservation<\/strong> \u2014 one of the highest booking fees in the industry<\/em>. In addition, TripWorks charges travellers a transaction fee (2.9% + 30\u00a2) to checkout online<\/strong>. Like Checkfront above, TripWorks does not charge subscription fees (for its standard plan).<\/p>\n TripWorks also offers enterprise plans at custom pricing.<\/p>\n Read more:<\/strong> Best TripWorks alternatives: 2025 comparison guide<\/a><\/p>\n When searching for escape room booking software, you may also come across names like SuperSaaS<\/a>, Picktime<\/a>, and Reservio<\/a>.<\/p>\n While these brands all market their software solutions for activity providers and escape room owners, they are more general online scheduling solutions developed for all appointment-based businesses. They aren\u2019t designed for the travel industry and lack features for tour and experience providers. For those reasons, we do not recommend them.<\/p>\n B\u00f3kun is an advanced but affordable booking management software designed for tour and activity providers like escape room operators. Our platform simplifies online bookings, automates tasks, and provides a plethora of tools to help escape room businesses expand their reach.<\/p>\n With its intuitive interface and low booking fees, B\u00f3kun empowers escape room operators to efficiently manage bookings, increase online visibility, and grow their revenue. See how B\u00f3kun can support your business by starting a 14-day free trial<\/strong><\/a>.<\/p>\n Related reads: <\/strong><\/p>\n Escape room operators need booking management software with the following: Flexible booking…<\/p>\n","protected":false},"author":2,"featured_media":3792,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[9,37,39],"tags":[216,296,341,225],"class_list":["post-3798","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-channel-management","category-grow-your-bookings","category-streamline-operations","tag-activity-booking-software","tag-escape-room-booking-software","tag-no-extranet","tag-online-booking-software"],"acf":[],"yoast_head":"\n\n
1. B\u00f3kun<\/h2>\n
All-in-one booking management system for tour & experience providers<\/h3>\n
![\"B\u00f3kun](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2026\/02\/bokun-homepage.png\")
<\/p>\nBooking Management & Centralised Booking Calendar<\/h3>\n
![\"Booking](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2024\/07\/booking-calendar-2026.gif\")
<\/p>\n\n
Manage & Grow Your Distribution Network via OTAs & B\u00f3kun Marketplace<\/h3>\n
![\"Online](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2024\/07\/bokun-online-travel-agencies.gif\")
<\/p>\n\n
\n
\n
\n
Product & Resource Management Module<\/h3>\n
\n
![\"Give](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2024\/07\/bokun-experience-descriptive-name.png\")
<\/p>\n\n
\n
\n
CRM & Traveller Management<\/h3>\n
![\"Pick](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2024\/07\/operations-pick-a-base-for-your-template.png\")
<\/p>\nBack-office Management & B\u00f3kun Reporting Dashboard<\/h3>\n
\n
![\"B\u00f3kun](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2024\/07\/bokun-reports-experience-sales.png\")
<\/p>\nPackages & Getting Started with B\u00f3kun\u2019s Escape Room Booking System<\/h3>\n
2. Bookeo<\/h2>\n
![\"Bookeo](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2025\/01\/bookeo-escape-room-booking-software.png\")
<\/p>\nFeatures<\/h3>\n
\n
Pricing<\/h3>\n
\n
3. Resova<\/h2>\n
![\"Resova](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2025\/01\/resova-escape-room-booking-software.png\")
<\/p>\nFeatures<\/h3>\n
\n
Pricing<\/h3>\n
\n
4. Xola<\/h2>\n
![\"Xola](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2025\/01\/xola-escape-room-booking-software.png\")
<\/p>\nFeatures<\/h3>\n
\n
Pricing<\/h3>\n
5. Checkfront<\/h2>\n
![\"Checkfront](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2025\/01\/checkfront-escape-room-booking-software.png\")
<\/p>\nFeatures<\/h3>\n
\n
Pricing<\/h3>\n
6. TripWorks<\/h2>\n
![\"TripWorks](\"https:\/\/www.bokun.io\/wp-content\/uploads\/2025\/01\/tripworks-escape-room-booking-software.jpg\")
<\/p>\n\n
\n
Features<\/h3>\n
\n
Pricing<\/h3>\n
Getting started with B\u00f3kun<\/h2>\n
\n